Tips for Authors


After you login to edit your posts, select the "Author" tab to see all the posts you can edit or go to the post directly then select the pencil icon at the top of the Table of Contents.

User Name & Password

If you do not remember your user name, use your email address instead.

If you do not remember your password, click “Lost your password?” and then enter your email address on the following page. The site will automatically send you an email allowing you to reset your password.

Edit your Profile

You can also find your profile by going to the “Search” icon at the upper right of each page.  While viewing your profile, you can find what categories it appears in by seeing what tabs are lit up.

Brief Summary

When viewing your profile, your Brief Summary will appear in the light yellow highlighted area below your Feature Image as well as in a Category Slide Show, home page or category widget and in search results. You have a maximum of 200 characters and five lines.

screen shots here??

Extended Summary

Your profile’s Extended Summary appears below your Brief Summary when viewing a profile and a Category Slide Show. Your Extended Summary is also accessible in widgets when one selects the down arrow. You have a maximum of 600 characters. If you have more characters left after your interest section, you can add additional text with your remaining allotted characters.

If you select one or more of the Hub Tags, your profile may be displayed in these categories within an onAir Member Site and/or Hub (if the Hub is active). Site and Hub Curators have the final say whether or not your profile will appear in a category. Delete all Hub Tags that are not appropriate for your profile. You can close the summary fields (and other fields except for the content field) by selecting the up arrow at the upper right.

Interests also get displayed in the same way as Hub Tags.

To change your profile image, see “Create a Feature Image”.

Headings for the content field of your profile are described below.


To copy and paste your information from another web site like LinkedIn, select the “Text” icon above before pasting.

Web pages and websites

(Put in name of site e.g. MSU webpage, Twitter. CV link) then highlight text and select insert link (second icon top left) then insert link and click apply icon if url is in this site or the gear and “open link in new tab” then “Add link” if external site). With Twitter, you can also add your account name e.g.@Mason_DCHC

Email:  (Email and street addresses will NOT be shared with any third party and will only appear when someone views your profile.)
Phone Number:

Office Hours:

Other possible Headings

Heading could include:

Biosketch, Education, Experience, Recent Publications, Presentations, Videos, Courses Teaching, etc. The only exception is headings that relate to the sale of a product or service which are not permitted in profiles unless Curator

Create a Feature Image

I- One way to create a Feature Image is to have digital photo or graphic that you create in Photoshop, Powerpoint, GIMP (or similar image creation software). Your images should have an aspect ratio of 16 x 9 and be at least 1600 pixels in width  and 900 pixels in height and preferably compressed to no more than 1920 x 1080. To crop your image, we recommend you use (open source) or other cropping software you are familiar with.

While you are “editing” your post or profile, you select “Set Featured Image”  and “Upload Files” and next drop files into page (or “Select Files” by finding your image file in your computer, select the image and then select “Open” and then “Set Feature Image”). It’s important to give your image a title … the entry field is on the right under the URL.

II-  You can also use publicly available images you find on the web that have an aspect ratio of 16 x 9 and be at least 1600 pixels in width  and 900 pixels in height and preferably compressed to no more than 1920 x 1080. Use the same method as described above to insert Feature Image into a post or profile.

III-  We also provide you with a Google Presentation template that you can use to create your Feature Image. To create your own Google Presentation from this template requires a Google AccountAuthors have up to 100 mg of free media storage (images, PDFs, files, videos).

1- Go to this template, and select “File” > “Make a Copy” then rename this doc.

2- Insert images via the insert image icon into slide. Hold the shift key and click grab a corner of the image and resize. Continue this on all corners until the slide is covered. Do Not stretch to fit entire slide if image is smaller than 1600 x 900-You only want to resize larger images to smaller than original size- eg, a 1920 x 1080 image can be resized down to 840 X 450. Always edit images before placing in Google Slides.

3- Add text fields and backgrounds where appropriate;  

4- Snapshot the full slide (e.g. Windows “Snipping Tool” and Mac Screenshot plus)

5- Insert into as described above

Finding images on the Web

Always try and find larger images and scale them down rather than attempting resize small images into larger ones.

Google Image Search

Not all images on Google Images are Creative Commons licensed but it is possible to limit your search results to only images available under a Creative Commons license.  To do so, run your search in the standard Google Image search bar and then on the results page, click on search tools just below the search box. A further drop down menu will then appear with usage rights as one of the options. From there, users can limit results to the proper rights.

When searching for images via Google you can set the Image search parameter to search only images larger than 2mp.

Google > Images > Tools > Size >Larger than > 2mp (1600×1200).

Creative Commons Images

You can use Creative Commons-licensed content from the sources below to make finding useable images, and properly attributing them, quick and easy.  Creative Commons

The Creative Commons website includes an option to search for Creative Commons content across numerous sources, including Flickr, Google and Wikimedia Commons among many others.

Public Domain Resources

The following resources allow users to find public domain images for use in their projects.

Public Domain Image Resources
Wikipedia maintains a page of online resources for finding public domain images and other content online. While not all of the sites include exclusively public domain images, this list is a good place to start looking for content, particularly if you are looking for more specialized items.

The Public Domain Project
Pond 5’s large public domain collection contains over 80,000 HD and 4K files for research and free consumption. Pond 5 also has an online marketplace for stock footage, images, audio, and other creative elements.

The Public Domain Review
This resource curates a collection of images, books, films and audio files that are available in the public domain.

Other sources of public domain images

Gratisography | get refe |  (vintage photos) | Unsplash | Death to Stock Photos | Penn Library | Flickr Creative Commons

Add content to posts

Creating a Table of Contents

To automatically create a Table of Contents for your post, enter text on a separate line. Then highlight your text and select either “Heading 1” or “Heading 2” in the Paragraph drop down. Heading 2s are nested under Heading 1s.

Embed a Link

To embed a link in your text, highlight the text and select the link icon .  If the link is on an external site, make that selection then click on Add Link button.

Add a photo or image

Select “Add Media”  and either “Upload image” from your hard drive or desktop or “insert the url” if the image has one. Select where you put it… left, center, right, or none. If you add the same image twice in the “Media Library”, please delete the image you are not using in your post or profile.

Insert a PDF

Select “Add Media” then “Upload PDF file from your computer and “Insert into post”. After you select insert, you will see HTML code displayed. You will not see the PDF until your “Update” then “View” your post.

Note: Authors can NOT display Microsoft Office Docs (Word, Excel, Powerpoint) in their posts or profile.

Authors have two options:
1- Save the Microsoft Doc as a PDF and insert as described above.
2- Convert the Microsoft Doc to a Google Doc and insert as described below

Insert a Google Presentation or Document

1- Open your Google Presentation (or Google Document). Select “File” in your Google  Doc’s menu then “Publish to the web”. Select “Publish” then copy the “Link” url.

2- Select the Google icon in the Rich Text Editor (last icon in first row)… says “Google Drive Embedder” when hover over. Paste your Doc’s url into the first empty field “URL or File Name” and click in the “Shortcode preview” field, then “Insert” into the post where you want the Google Doc to appear.

After you select insert, you will see HTML code displayed. You will not see the Slides until your “Update” then “View” your post.

Insert a Google Spreadsheet

Open your Google spreadsheet. Copy the url and then do Step 2 as described in the Insert a Google Presentation Doc.

After you select insert, you will see HTML code displayed. You will not see the Sheets until your “Update” then “View” your post.

Insert a Video

For YouTube videos, go to video and copy the videos url then return to your post and paste the url into the content field where you want it to appear. The video should appear in the edit mode.

For Vimeo videos, go to the video and select “Share” and copy the “embed code”. Go back to the post and switch the text editor from “Visual” to “Text” at the upper right corner then paste the code into where you want your video to be displayed.

Add a tag

Adding tags or key words in the section below will assist viewers in finding your posts when they search for content.

Authoring Aircasts

Whomever authors an Aircast post in an Open Network Hub, similar to other posts, agrees that all content is under the Creative Commons Non-Commercial (CC-BYNC) licensing conditions. The author can choose to delete the post at any time. Authors can also share their post with whatever onAir site or Hub they choose (as well as remove it). Conference sites can select who they want to be authors of their aircast posts.

Note: All participation is voluntary… and participants agree that their aircast will be under the Creative Commons Non-Commercial (CC-BYNC) licensing conditions.

Panel Debriefing Aircasts

Each Aircast 10′ max
Host introduces discussants – max 1′
Host asks each discussant question – 2 minutes max for each answer (Jim will display sign when 10 seconds remaining)
Host follow-up w/ question to group depending on time remaining

Poster Aircasts

Each Aircast 6′ max
Interviewer introduces person – max 30 seconds
Person presents poster – 3 minutes max (Jim will display sign when 60 seconds remaiining then 10 seconds)
Interviewer follows up w/ presenter’s question – max 1′ answer
Interviewer has option to ask own question- max 1′ answer

General instruction for participating in an Aircast:
Speak slightly louder than normal conversation, be yourself, and have fun.


Skip to toolbar